The Devon and Somerset Staghounds is a Hunt registered with the Masters of Deerhounds Association.
The Devon and Somerset Staghounds (‘D&SSH’, ‘Hunt’) includes its associated supporting clubs including the D&SSH Hunt Club, the D&SSH Supporters Club, the Point to Point Committee and the Hunt Committee.
We maintain a pack of hounds and carry out legal hunting activities during the hunting season. We run Hunt events, fund raisers, information evenings and other activities associated with the hunting community.
The Hunt keeps information about its members, officials, staff, farmers and landowners and supporters (to include participants in fundraising events, eg online auctions).
The sole purpose for which we use that information and our lawful basis for being able to do this is to pursue the legitimate interests of the Hunt, namely the proper administration and management of the Hunt.
We mainly communicate via email and post, but may communicate verbally for more urgent matters. Communications are for informational purposes, membership updates and for the promotion of hunt events and other associated activities.
How we collect and use information
Upon members joining the D&SSH or renewing annual subscriptions or persons choosing to engage with the Hunt, we may request the voluntary provision by consent of certain information such as name, address and other contact details.
We will use this data for communicating with our members and supporters.
This information requires direct action by the individual at the time in order for us to receive it.
There is the option to opt out of future communications should members wish to do so when giving this information. Our members have given consent to the Hunt by actively giving us their details when subscribing. In doing so, they are allowing active communication from us on such matters as stated above. There will always be an option for any of our members to opt out of any further communications by withdrawing consent.
Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us. Please note however that the withdrawal of your consent may not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so for the pursuit of our legitimate interests.
The D&SSH will not contact any persons for whom we do not have consent to do so, unless there is a legitimate interest. There may be times when it is not practical or feasible for the D&SSH to obtain or record consent to hold personal information. Examples of where a legitimate interest may arise in the event that consent has not already been obtained include:
- Farmers and Landowners – the D&SSH holds information (eg. names, addresses and farm/ land boundaries) about farmers and landowners within the Hunt country. This is so that the D&SSH can inform them of Hunt activities that may be undertaken on or around their land. Contact is made for information purposes only as it is in the interests of the Hunt and the farmer/landowner that they know of hunt activities going on in their area and any preparations can be made as necessary.
- Hunt followers – sometimes people following the Hunt are not active members of the Hunt or active members of a local or neighbouring hunt. They may therefore not be fully up to date with communications about hunting on that day. For the safety of all followers, as well as the safety of the hounds and others (on horse, foot or in cars or on bikes) it is important that we know who is following the Hunt on any day. We may therefore try to keep a record of everyone following the Hunt so that we can communicate this information as necessary to those in charge of any particular days hunting.
How long we retain information for
The D&SSH will not retain your information for longer than is necessary. We will only keep the information you provide to us for as long as you are a member or subscriber or choose to be associated with the Hunt. If legally required or if it is reasonably necessary to resolve disputes, prevent fraud or abuse or if we have a legitimate interest, we may also retain information for a limited period of time as required, even after you are no longer a member or subscriber or no longer associated with the D&SSH. You are entitled to request that any of your data is deleted from our records at any time.
Changes to your data
From time to time the D&SSH may need to contact those in its membership and database to make sure we have accurate details for you.
The D&SSH will not share, rent, swap or sell any personal information to other organisations. We do not process data for profiling purposes or automated decision-making processes. The personal information we collect is not transferred to and stored in countries outside of the UK and the European Union.
Officers of the Hunt hold the information you provide us with and it is kept secure using appropriate technical and organisational measures. In the event of a data breach we have in place procedures to ensure that the effects of such a breach are minimised.
We understand that you trust us with your personal information and we are committed to ensuring the security and privacy of this information.
You are able to do any of the following:
- Verify the details that you have submitted to the Hunt and how they are being used by contacting our Joint Honorary Secretaries via our website at www.devonandsomersetstaghounds.net/contact
- Contact the Joint Honorary Secretaries to change, correct or delete any or all of your personal information. We may retain archived copies of your information as required by law or for legitimate business purposes (including helping to address fraud and spam).
- You can unsubscribe from receiving any emails from us by notifying the Joint Honorary Secretaries. Once you do this, you will no longer receive any emails from us.
- You can request a readable copy of your personal data that we hold at any time by contacting the Joint Honorary Secretaries.
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.